How it works

A bank statement goes in. A checked entry comes out. In between, a person is in charge.

Upload

Drop a bank or card statement (CSV or Excel). Kinshiro matches each file to the right client and shows what it read: the columns, the dates, the totals. It warns you if the file overlaps one you already uploaded.

Time backNo retyping, and no hunting for a statement loaded twice.

Upload page showing statement files being read, with the step each one is on — Sample data. Made-up firm and clients.

Kinshiro suggests

Each line gets a suggested category, chosen in this order:

Your client’s own rules.
What this client did on similar lines before.
Vendor memory (what your firm decided for this vendor).
A shared list of well-known vendors.
AI, only for what is left.

Every suggestion carries a label saying which of these it came from, so a reviewer can see why, in one glance.

Time backRepeat vendors arrive with a suggestion and a reason, so attention goes to the unusual lines.

A bank line opened with the reasons behind the suggestion and a category picker — Sample data. Made-up firm and clients.

Your team reviews

Reviewers work through the table with the keyboard. They approve, change, or ask the client. A client can be set to one reviewer or two. If two reviewers disagree, it goes to the team lead.

Lower costWhole groups approve at once, and client questions start from the same screen.

Review table listing bank lines with a suggested category and a source label for each — Sample data. Made-up firm and clients.

Post and check

A “Ready to post” page shows counts, totals and checks. A person confirms. Approved lines go to QuickBooks. Kinshiro then reads them back and shows any difference.

Nothing is posted until a person approves.
Posting is safe to retry. You do not get a second entry.
If an account is missing in QuickBooks, Kinshiro flags it. It does not create accounts for you.

ControlNo duplicate entries to find and reverse.

Ready to post page with totals, checks before posting and who approved the batch — Sample data. Made-up firm and clients.

Then: questions and the close

Anything still unclear goes into a grouped list of questions for the client. Once the lines are done, the month-end board shows what is left to close and what a check has caught.

Month-end board showing, for each client, which checks passed, failed or are not run — Sample data. Made-up firm and clients.

Board of open questions to clients with answers received — Sample data. Made-up firm and clients.

Who does what

Software

Reads the file. Applies your rules. Suggests. Groups questions. Runs the checks. Posts what you approved. Reads it back.

Your people

Decide. Approve. Answer the hard ones. Sign off the close.

Works with QuickBooks Online.

See it on a client list like yours.

A live walk-through on sample data. We never use your clients’ real books in a demo.

Book a demo sales@kinshiro.com